Mid-Term, Quiz and Additional Lecture Scheduling

Dear Faculty Members,

With the end of the add-drop period, the “Mid-term & Additional Lecture Scheduling” Module on the Student Information System (SIS) is now available for access to schedule midterms, quizzes, and additional lectures. The module allows course instructors to view the availability of the students registered in the course to schedule midterm exams, quizzes, and additional lectures. You can access the module via the “Other Operations” menu.

You may also find below important reminders about examinations, and further user instructions for the module.

• Pursuant to YÖK’s announcement, it was announced that all non-applied undergraduate and graduate courses would be held online and synchronously in the 2023 Spring semester. To that end, please be advised that quizzes and mid-term examinations of all online courses must also be administered online. The current practice is subject to change depending on the governing decisions to be announced by YÖK regarding examinations over the coming months. Therefore, it is recommended that mid-terms are scheduled for April or the following months.
• It was also previously announced that undergraduate and graduate courses that are fully-applied or that include application activities which must be offered over the entire semester would be taught face-to-face on campus. Midterms, quizzes and additional lectures of such courses must also be held face-to-face on campus.
• It is mandatory to check student availability before scheduling midterms, quizzes, and additional lectures in the “Mid-term & Additional Lecture Scheduling” module on the SIS.
• Mid-terms, quizzes, and additional lectures can be scheduled from the first day of classes to the last day of classes.
• As the module works on a first-come, first-served basis, it is recommended to schedule as early as possible for courses with multiple branches, for which midterms, quizzes, or additional lectures must be scheduled at a common time.
• We kindly remind you that for students who take classes with overlapping meeting times (time conflicts), the exam can be scheduled for only one of the courses on the same date in the regular class time and room.
• Mid-terms, quizzes, or additional lectures scheduled for weekdays from 08:40 through 18:40 are not subject to any approval mechanism. However, mid-terms, quizzes, or additional lectures scheduled for weekdays after 18:40 or for weekends are subject to the approval of the respective Dean/Director. Requests not approved by the Dean/Director within three days are automatically cancelled by the system, and an email notification is sent to the OzU email of the course instructor via the SIS.
• Make-up classes for courses not delivered for 14 weeks are scheduled for and announced as April 1, April 8, May 6, and May 13. Faculty members who wish to schedule their make-up courses for these dates may do so themselves using the “Mid-term & Additional Lecture Scheduling” module.
• When scheduling a mid-term or a quiz, the proctoring method must be selected, using the “Medium” box next to “Event Type”. The “Medium” box includes the following options: 
  • Face to Face
  • Online-Respondus LB + Zoom
  • Online-Respondus LB + Monitor
  • Online-Pearson LB + Monitor
  • Online-LMS Browser Security
  • Online-Zoom
  • Online-Other

 For mid-term scheduling rules, please refer to PROS_OH_420_05 Mid-Term Scheduling Procedure, which is available on MyOzU.

Kind Regards,

Student Services